PRIVACY POLICY

The notary is a public official who has the institutional task of giving public trust to documents between private individuals and the information contained therein. At the same time, it ensures the control of legality of documents and qualified legal assistance. The personal data provided by you or acquired as part of our activity will be processed based on the principles of correctness, lawfulness, transparency and protection of your privacy and your rights, in accordance with current regulations.

The processing of such personal data will mainly be aimed at fulfilling the obligations required by law, within the scope of the public notarial function, which constitutes the legal basis of lawfulness pursuant to art. 6 of EU Regulation no. 2016/679. The processing may also be aimed at carrying out tasks conferred by the interested parties or to facilitate communication with them, where deemed useful or necessary.

The processing can be carried out on paper and also with the aid of electronic tools, with methods suitable to guarantee the security and confidentiality of the data.
The provision of data is optional, however any refusal to provide us, in whole or in part, with your personal data or consent to processing could result in the failure to perform the professional service.

The notary is required to communicate certain personal data to some public entities; the data transmitted will mostly update those same public registers from which part of the data concerning you and any other interested parties may have been taken. The data may also be communicated, exclusively for the purposes indicated above, to certain public or private entities, including banking institutions, legal or tax consultants and other freelancers. They may also occasionally be entrusted to postal service providers, if deemed necessary for the purposes mentioned above. As required by Legislative Decree No. 231 of 16 November 2007 and subsequent amendments, the data may also be communicated to the Financial Intelligence Unit (FIU) in compliance with anti-money laundering regulations. Other subjects may become aware of the data as data controllers or data processors. Under no circumstances will the personal data processed be disclosed. The notary, in his capacity as data controller, has no intention of transferring his personal data to a third country.

Pursuant to articles 9 and 10 of EU Regulation no. 2016/679, you could provide the notary for the execution of the assignment with data that can be classified as "particular categories of personal data" and that is, data that reveals "racial or ethnic origin, political opinions, religious or philosophical beliefs , or trade union membership, as well as genetic data, biometric data intended to uniquely identify a natural person, data relating to the person's health or sexual life or sexual orientation" or personal data relating to criminal convictions and offenses required for law. These categories of data may be processed only with your free and explicit consent, expressed in written form at the bottom of the information that will be submitted to you at the premises of the Professional Firm, or, pursuant to article 9, paragraph 2, letters f ) and g) of EU Regulation no. 2016/679; without this information the notary will not be able to carry out the task entrusted to him.

The notary does not adopt any automated decision-making process, including the profiling referred to in art. 22, paragraphs 2 and 4 of EU Regulation no. 2016/679.
You have the right to access personal data concerning you at any time. Likewise, you can request the rectification or cancellation of the same or the limitation of the processing that concerns you or to oppose for legitimate reasons to their specific processing, in addition to the right to data portability and to the revocation of consent at any time without prejudice to the lawfulness of the processing based on the consent given before the revocation and without prejudice to what is specified below for the right to cancellation, you also have the right to lodge a complaint with the supervisory authority identified by Italian law.

The notarial deed, like any other similar public document intended for public archives, must be kept unchanged over time in its original content, therefore the personal data provided for the professional assignment cannot be canceled if they have been reported in registers or documents kept according to the Notarial Law (L. 89/1913 and subsequent amendments), as acquired:

• for compliance with a legal obligation requiring processing;

• in the exercise of public powers vested in the data controller;

• for archiving purposes in the public interest;

• for the establishment, exercise or defense of a right in court.

For the same reason, any subsequent modification of the data contained therein must not and cannot lead to a modification of the deed, but will be documented in its own way. The transfer of residence, for example, will be communicated to the Registry but does not involve modification of the notarial deed. Similarly, once the payment of a mortgage loan has been completed, the relevant deed will not be destroyed, nor will any annotation be made on it, but the extinction of the guarantee backing the debt can be published in the Real Estate Registries following the procedures established by the Law.

However, if the notarial deeds require correction due to the objective incorrectness of some of their elements, the rectification can only be carried out with a further notarial deed.
 

The owner of the processing of personal data is the Notary Stefano Lombardo with headquarters in viale Umberto I n. 100 – 00060 Formello - Tel. 06.9088591 Email: stefano.lombardo@notariato.it . It should be noted that the data controller is a single freelancer. It is possible to obtain an updated version of this document and the updated list of data controllers by contacting the owner indicated above directly.